Strategy and Planning Coordinator/Executive Assistance (Precinct & Portfolio Strategy)

About the Role:

Reporting to the CEO, this role provides strategic planning leadership and commercial pathway advice across HiQ’s national precinct and infrastructure pipeline.

The position moves beyond coordination to active strategy formulation, supporting the structuring, sequencing and delivery of large-scale precinct developments including waste-to-energy, BESS, data centre, industrial and residential components.

The role acts as a strategic integrator between planning, environmental approvals, commercial structuring and executive decision-making. It ensures that planning pathways are aligned with capital strategy, risk management and HiQ’s 2030 growth agenda.

A core objective is to provide commercially grounded, forward-looking advice to the C-Suite that accelerates approvals, mitigates regulatory risk, and unlocks land value across the portfolio.

Main responsibilities:

• Prepare clear, high-quality executive briefs, reports and presentations for C-Suite decision-making.
• Synthesise complex planning, environmental and commercial information into actionable insights.
• Coordinate information flow across teams and consultants, ensuring timely and accurate outputs.
• Manage executive support tasks including agendas, meetings, minutes and confidential correspondence.
• Support land valuation and regulatory strategy, ensuring alignment with capital planning.
• Coordinate development projects, tracking milestones, budgets, risks and consultant performance.
• Prepare accurate project and performance reports for C-Suite and governance forums.
• Manage procurement activities, invoices and consultant deliverables.
• Ensure compliance with governance, planning and regulatory requirements.
• Maintain risk registers, support policy development and contribute to business improvement initiatives.
• Support ESG and Development sub-committees as required.

The successful candidate will:

• Bring 2-5 years’ experience in corporate, consulting, advisory, project management or professional services.
• Have experience or exposure to business management, project delivery or strategy execution.
• Engage confidently with senior leaders, stakeholders and external consultants.
• Demonstrate strong leadership capability and the ability to guide team members.
• Have strong project management skills, including budgeting, resource allocation and multi project coordination.
• Apply strong analytical, problem solving and negotiation skills to drive outcomes.
• Navigate planning and environmental guidelines (preferred but not essential).
• Communicate clearly, both in writing and verbally, with polished executive-level presentation skills.
• Analytical skills to monitor progress, identify challenges, and develop effective solutions.

What we offer:

• Friendly and supportive working environment.
• High exposure to executive leadership.
• Unique blend of strategic & operational work.
• Opportunity to build a strong professional network.
• Salary reflective of skills and contribution.

How to apply:

If you feel your skills and experience are suitable, please apply using the form below, adding your cover letter in the message box and attaching your CV.